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How To Clarify Your To Do List & Train Your Monkey Brain

If you’re like me, then you want to maximize your time so that you can get the best results in your business. Whether you are full time in your business or you only have 10 hours/week, you need to know how to make the most out of those hours. 

Learning how to focus is so powerful. I learned that from my dad who always used to tell me, ‘Jennifer, you need to focus if you want one of these to work’. haha I’ve always been full of good ideas. ;) 

But the reality is if you want to master something, you need to focus on it. 

I have two specific tips that will help you master your monkey brain and help you clarify what to do next. 

 

1. Pre-plan your days

This is the best thing ever to a business owner. When I started doing this I became so much more productive. On the days that I did not do it, I wasted so much time, I couldn’t believe it! 

What was good about that experience is that it taught me the power of pre planning your days. 

Here's how to do this: the day before take 5 to 10 minutes to make your list for the next day. First, write out the tasks you want to do and how long you think they will take you (hint: you will get better estimating time once you start doing it more regularly). 

Then schedule them into your day by order of importance (that’s #2 on this blog post). 

I like to use the method of blocking out the time to do things. Some people don’t like being this structured, but if it works for you, do it. If it doesn’t, leave it out. 

Sample day: 

6-8AM Morning routine, breakfast, shower. 

8-11AM Work on email copy and funnels

11AM - 1PM Client meetings

1:30PM - 2:30PM Yoga

2:30PM - 3:30PM Late lunch, clean up

3:30PM - 5:30PM Shoot and edit video blogs

5:30PM - 6PM respond to emails + any other miscellaneous tasks

 

Remember these two important tips when pre planing your day: 

Thing To Remember #1

Never check email or social media first thing!

The only time to negate this rule is when you are in the midst of a challenge or launch and interaction with your community is a high priority. 

Thing To Remember #2

Do the most important work first.

Often times people like to do small tasks that are easy to create momentum or just to check things off the list. But how many times have you tried that and then you get caught up in little things and then the big stuff still isn’t done? I know, I’ve been there too, so I feel you. But that’s the point… you need to shift to doing the most important work first. 

When you don’t pre-plan your day and stay on task, it is SO EASY to get caught up in things and hours can pass without getting anything productive done. Have you ever had a day like this? 

First you spend time ‘wondering’ what you should do next. You make a decision and start in then all of the sudden you remember that you need to call your mom about something. You call her for a few minutes and then your phone dings. Right, I should check my email, you think. You start checking email and then you begin responding to other people. Another email leads you to an article you start reading. That article reminds you to see how your friend is doing so you hop on Facebook and start checking out her photos (her travels are so inspiring!). Then you see an inspirational video that is so awesome which leads to another one and another and another…. you see where this is going? 

All the sudden hours have past and you don’t have anything productive done to move you forward in your business. This is why preplanning your days and sticking to the plan is SO powerful.  

 

2. Prioritize working on revenue producing activities in your business. 

It’s so easy to get caught up in tasks that don’t make us money. But you really do need to focus on doing revenue producing activities first.  What is making you the most money? 

Here are some examples of revenue producing activities: 

  • discovery calls
  • servicing your current clients
  • your best high value marketing tactics (meaning high value marketing that is helping you grow your list and community)
  • following up with people
  • working on your marketing funnels and advertising them! 

I know that you still need to get other work done such as email, bookkeeping, learning, etc. Do those activities but chunk them and don’t let them fill your schedule constantly. For example, only check email at lunch and at end of day. 

When you are doing social media make sure that you are deliberate and you are doing what you intended such as posting on your page or in your group, networking in your 3 favourite groups and being of service, creating your FB ad, etc. Then you don’t waste time going down the Facebook rabbit hole (you know what I mean!)  

Here are some examples of great marketing that will help produce revenue for you (although technically they aren’t revenue producing unless you are asking for the sale within it, but great marketing builds your leads and community and builds a relationship with your community which leads to sales so they are important): 

  • webinars
  • teleseminars
  • free training calls
  • great blog posts/video posts
  • Live video streams
  • Q&A time
  • networking
  • online networking

Make sure that the marketing tactics you choose are getting you the highest yield for the effort that you are putting in.  

Now I would love to hear from you. Have you been preplanning your days? If not, will you commit to doing it? Is there an activity in your business that really helps you get more business? If so, we’d love to hear it!! 

Happy Marketing, 

 Jennifer Trask - First 

Jennifer

P.S. Are you in your first or second year of business or perhaps you just can’t seem to put all the pieces together yet? I want to invite you get the coaching business checklist and video series (it's free!). This checklist will allow you to see everything you need to go full time in your business. Plus, in the accompanying video series, I walk you through the checklist so that you can get even more clarity! 

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Written by Jennifer Trask at 10:23

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User Comments

Jennifer Trask

Nike, awesome! I'm so glad it was helpful for you!! :)

Nike

Oh my Jennifer it's as if you were in my head! Firstly I just published a post on my blog about planning, that was today! This video would be a good companion to it!!! Then yes I can say that I have been planning my days - but not tight enough! How interesting! I loved it really cool video! Xx

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